Last updated: September 19, 2025
We value your privacy very highly. Please read this Privacy Policy carefully before using the icriglobal.org website (the “Website”) operated by ICRI Global Association, a non-profit association formed in Switzerland (“us,” “we,” “our”) as this Privacy Policy contains important information regarding your privacy and how we may use the information we collect about you.
Your access to and use of the Website is conditional upon your acceptance of and compliance with this Privacy Policy. This Privacy Policy applies to everyone, including, but not limited to: visitors, users, and others, who wish to access or use the Website.
By accessing or using the Website, you agree to be bound by this Privacy Policy. If you disagree with any part of the Privacy Policy, then you do not have our permission to access or use the Website.
What Information We Collect and Store
We collect and store information that you voluntarily provide to us. As a newly established organization focused on climate resilience and intergenerational cooperation, we collect minimal information necessary for our operations:
Contact Information:
- Name
- Email address
- Phone number (optional)
- Postal address (when relevant for programs or correspondence)
Technical Information:
- IP address
- Device identifier
- Browser information
- Website interaction data
Program-Related Information:
- Information you provide when registering for events, programs, or webinars
- Survey responses and feedback
- Communications you send to us
Meeting and Event Data:
- Information collected during online meetings (see our separate Online Meeting Privacy Notice)
How We Use Your Information
We use the information we collect for the following purposes:
- Communication: To respond to your inquiries and keep you informed about our programs and activities
- Program Delivery: To provide access to our climate resilience programs, events, and educational content
- Organizational Operations: To manage our association activities and fulfill our charitable mission
- Legal Compliance: To meet our obligations under Swiss law and regulations
- Website Improvement: To analyze website usage and improve user experience
With Whom We Share Your Personal Information
We treat your personal information with strict confidentiality. We may share your information only in the following limited circumstances:
Within ICRI Global: Only authorized board members and staff who need the information to fulfill their roles
Service Providers: Third-party services that help us operate our website and programs (e.g., email platforms, meeting software) under strict data processing agreements
Legal Requirements: When required by Swiss law or to protect our legal rights
Partner Organizations: With your explicit consent, we may share relevant information with partner organizations for collaborative programs
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
Cookies and Tracking Technologies
This Website may use cookies and similar technologies for:
- Analyzing website traffic and user interactions
- Remembering your preferences
- Ensuring website security
- Improving website functionality
Most web browsers automatically accept cookies. You can modify your browser settings to decline cookies, though this may prevent you from taking full advantage of the Website.
Data Security and Retention
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
Data Retention: We retain personal information only as long as necessary for the purposes outlined in this policy or as required by Swiss law. Generally:
- Contact information: Until you request removal or withdraw consent
- Event/program data: For the duration of the program plus reasonable follow-up period
- Website analytics: Anonymized after 12 months
Your Rights
Under Swiss data protection law and GDPR (where applicable), you have the following rights:
- Access: Request information about personal data we hold about you
- Rectification: Request correction of inaccurate personal data
- Deletion: Request deletion of your personal data (right to be forgotten)
- Restriction: Request limitation of processing of your personal data
- Portability: Request transfer of your data in a structured, machine-readable format
- Objection: Object to processing of your personal data for direct marketing
- Withdrawal: Withdraw your consent at any time
Exercising Your Rights
To exercise your privacy rights, please contact us at:
Privacy Contact:
Email: privacy@icriglobal.org
Address: ICRI Global Association, Schlossstrasse 14, 4538 Oberbipp, Switzerland
We will respond to your request within 30 days. We may need to verify your identity before processing your request.
International Data Transfers
Your data may be processed outside Switzerland, particularly when using third-party services (e.g., cloud storage, communication platforms). We ensure appropriate safeguards are in place, including:
- Standard contractual clauses
- Adequacy decisions by Swiss authorities
- Certification under recognized frameworks (e.g., EU-U.S. Data Privacy Framework)
Children’s Privacy
Our Website and services are intended for a general audience. We do not knowingly collect personal information from children under 16. If we learn that we have collected personal information from a child under 16, we will take steps to delete such information promptly.
Third-Party Websites
Our Website may contain links to external websites. We are not responsible for the privacy practices of these third-party sites. We encourage you to read their privacy policies before providing any personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by:
- Posting the updated policy on our website
- Updating the “Last updated” date
- For material changes, providing additional notice via email or website banner
Data Protection Officer
For data protection matters, you may contact:
ICRI Global Association – Executive Board
Email: privacy@icriglobal.org
Address: Schlossstrasse 14, 4538 Oberbipp, Switzerland
Complaints
If you have concerns about our privacy practices, please contact us first at privacy@icriglobal.org. You also have the right to lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) or other competent supervisory authority.
Contact Information
For questions about this Privacy Policy or our privacy practices, please contact:
ICRI Global Association
Email: privacy@icriglobal.org
General inquiries: info@icriglobal.org
Address: Schlossstrasse 14, 4538 Oberbipp, Switzerland
This Privacy Policy is effective as of the date stated above and governs the use of the Website by all users.
ICRI GLOBAL – PRIVACY POLICY FOR ONLINE MEETINGS
Data Protection Information According to Articles 13, 14, 21 GDPR
1. Who is responsible for data processing and whom can I contact?
The controller responsible for data processing is:
ICRI Global Association
Schlossstrasse 14
4538 Oberbipp, Switzerland
The email address for data protection issues is: privacy@icriglobal.org
Note: If you access the website of an online meeting provider (e.g., Zoom, Google Meet, Microsoft Teams), the respective provider is responsible for the data processing that takes place on their website.
2. Which data do we use?
When you participate in an “Online Meeting” (conference call, webinar, or video conference), the following categories of personal data may be processed:
Personal Details: First and last name, email address, phone number (optional), profile picture (optional).
Meeting Metadata: Topic, description, participant IP addresses, device information.
For Recordings (with consent): MP4 file of video/audio/presentation, M4A file of audio, text file of chat logs.
Text, Audio, and Video Data: Any text you enter in chat, question, or survey functions, as well as data from your microphone and video camera during the meeting. You can mute your microphone or deactivate your camera at any time.
3. What is the purpose of the data processing?
We use services like Microsoft Teams, Zoom, and Google Meet to conduct our Online Meetings. The purpose of processing your data is to successfully conduct these meetings.
If we wish to record an Online Meeting, we will always inform you transparently in advance and ask for your explicit consent. If it is necessary for note-taking, we may log the chat text. For webinars, questions asked by participants may be processed for recording and follow-up purposes.
4. On what legal basis is my data processed?
Your participation in an online meeting and the provision of your data is voluntary. However, providing certain data (like your name and email) is necessary to participate.
Art. 6 para. 1 lit. b) GDPR (Contractual Necessity): If the online meeting is conducted in the context of a contractual relationship (e.g., with a partner or consultant).
Art. 6 para. 1 lit. f) GDPR (Legitimate Interests): Our legitimate interest in the effective organization and execution of online meetings to fulfill our mission.
Art. 6 para. 1 lit. a) GDPR (Consent): If we record an Online Meeting or use your data for a purpose you have explicitly agreed to.
5. Who receives my data?
Your personal data is treated confidentially.
Within ICRI Global: Only authorized persons and board members who need the data to fulfill their roles will have access.
Meeting Participants: Other participants in the same meeting may be able to see your name, profile picture, and any messages you post in the chat.
Service Providers: The providers of the online meeting software (e.g., Microsoft, Zoom, Google) will process your data in the context of providing the service. We ensure this is done under a strict data processing agreement.
6. Is data processed outside the European Union?
Yes. The service providers we use (Microsoft, Zoom, Google) are based in the USA. This means your data may be processed outside the EU.
We have taken special measures to ensure your data is processed securely. These providers are certified under the EU-U.S. Data Privacy Framework, which provides suitable guarantees for the protection of your data.
7. How long will my data be stored?
Your data will be deleted as soon as it is no longer required for the purpose for which it was collected, provided there are no statutory retention periods. For example, chat logs from a specific meeting may be deleted after the project it related to is complete.
8. What are my data protection rights?
Under the GDPR, you have the right to:
- Receive information about the data stored about you (Art. 15)
- Rectify incorrect personal data (Art. 16)
- Request the deletion or restriction of processing (Art. 17 & 18)
- Object to processing (Art. 21)
- Data portability (Art. 20)
- Revoke your consent at any time (Art. 7)
- Lodge a complaint with a supervisory authority (Art. 77)
To exercise your rights, please contact us at privacy@icriglobal.org
Last updated: September 2025
ICRI Global Association
Registered in Switzerland